Friday, December 7, 2007
Agenda
- Approval of minutes from November 1, 2007
- Review of current ITS services and draft of budget increase requests
- Committee discussion and opportunity for introduction of additional budget changes for consideration
- Good of the order
Attendance
- Attendees included
- Phil Spike, Jim Davis, Jason Carroll, Ian Guffy, Eldon Uhlenhopp, Steve Herrnstadt, Roger Baer, Steven Jungst, Karen Lawson, Ann Thompson, Floyd Davenport, Chris McCoy, Pam Cain, Kevin Scheibe (substituted for Sree Nilakanta), Julia Sullivan (substituted for Kathy Jones)
- Non-committee members in attendance
- David Popelka, Maury Hope, Mike Bowman, Rhonda Fiscus, Angela Bradley, Randy Dalhoff, Jim Twetten
Minutes
Friday, December 7, 2007
Minutes from November 1, 2007 meeting were approved.
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David Popelka shared financial handouts. He stated that funds for systems such as those found in ITS's UIS division (e.g. university financial systems, student registration systems) come from other university sources. He further clarified that the ITS Advisory Committee's role is to help review ITS's approximately $8 million general fund allocations. The remainder of ITS's $28 million total budget is generated/provided by other sources.
Maury Hope shared the progress of the Data Warehouse project, a pivotal project in the university's new budget system. The university recently contracted with a vendor called Cognos, which provides sophisticated financial analysis tools that will be needed by university administrators and financial experts.
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Information Privacy - Mike Bowman, Director of IT Security & Policy presented a request for $37,000 support of half FTE staff dedicated to security compliance. Half of the proposed funding would be supplied by the University Treasurer.
ITS Action Item: A committee member asked if ISU could consider funding from RIAA like the University of Nebraska. It is our understanding that no funding was provided to Nebraska, but ITS staff will confirm. This position would assist with the long-term plans for Security:
- Respond to security breaches and verify the university's security compliance.
- Develop security policy in coordination with campus.
- Initiate campus awareness to security policy.
WebCT - Randy Dalhoff, Assistant Director of Academic Technologies presented a request to support the next phase of enhancing the WebCT infrastructure. One-time funding of $83,594 was requested to purchase Oracle database licenses, additional WebCT computer nodes and supporting hardware. Continuous funding of $10,600 was requested for ongoing Oracle license fees.
Classroom Equipment - Jim Twetten, Assistant Director of Academic Technologies presented a funding request for $166,300 to replace data projectors, associated screens, and updated control panels for 25 of 170 media-enhanced classrooms. The request is a follow-on to the 2002 legislative classroom funding initiative to improve classrooms.
ITS Action Item: What are other universities (Iowa) doing with the replacement of items purchased with funding approved by the Iowa Legislature in 2002?
Network Security - Angela Bradley, Director of Networks, Systems & Operations presented a request for $90,000 to fund the ongoing maintenance on the Intrusion Detection Systems (IDS) and two central monitoring devices (CS-MARS).
Wireless Expansion - Angela Bradley, Director of Networks, Systems & Operations presented a request for additional funding for 100 access points to begin the process to increase wide-spread wireless coverage on campus.
Capital Equipment Funding - David Popelka, Assistant CIO presented a request for $100,000 for equipment replacement and upgrades to the computing infrastructure.
In January, the committee will discuss the requests and provide input to the CIO.
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Topics the committee discussed for future meetings:
- ITS strategies and plans for the future
- How to build IT synergies between departments
- Potential changes in calendaring and email
