Thursday, September 6, 2007
Agenda
- Welcome & Committee introductions
- Committee charge (Jim Davis)
- Organization and function of ITS (ITS Directors)
- Discussion and approval of the Operating Principles
- Discuss regular meeting time
- Good of the order
Minutes
Thursday, September 6, 2007
Welcome & Committee introductions - Committee chair, Phil Spike welcomed everyone and committee members introduced themselves. Attendees included: Phil Spike (chair), Roger Baer, Tony Townsend, Chris McCoy, Pam Elliott Cain, Kathy Jones, Floyd Davenport, Jason Carroll, Debra Lauterbach, Steven Jungst, Sree Nilakanta, Steve Hernstadt, David Hopper, Karen Lawson, and Jim Davis. Absent members: James Allen, Ann Thompson, and Theresa Windus. Visitors in attendance were: Diane Beckman, David Popelka, John Kingland, Michelle Stotts, Maury Hope, Rhonda Fiscus, Angela Bradley, Cheryl Langston, Mike Bowman, Rich Jones, and Jim Twetten. A website is being developed to post agendas, minutes and other relevant documents.
Committee charge - The draft charter was reviewed. Motion to accept the draft document was moved by Steve Jungst and seconded by Roger Baer. Motion passed. (Approved copy will be posted on committee website.)
Discussion and approval of the Operating Principles - Questions were raised about the role of substitutes. Substitutes can participate as long as the chair is informed. If a committee member misses 3 or more meetings there may still be a need for selecting a new representative even if substitutes have been arranged. Questions were raised about confidential information. Confidential information may be discussed at some meetings. Posted minutes will not include information that has been identified as confidential at the meeting. Motion to accept draft document with the deletion of last sentence was moved by Sree Nilakanta and seconded by Steve Hernstadt. Motion passed.
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Discuss regular meeting time - Monthly meetings will alternate between Thursday and Friday from 3-5 p.m. since some conflicts existed with both Thursday and Friday. Tentative Schedule:
- Friday, October 5, 2007
- Thursday, November 1, 2007
- Friday, December 7, 2007
- Thursday, January 10, 2008
- Friday, February 1, 2008
- Thursday, March 6, 2008
- Friday, April 4, 2008
- Thursday, May 1, 2008
Organization and function of ITS (ITS Directors) - Jim Davis and IT Services Directors presented an overview of IT Services. Jim Davis gave a brief introduction and recent historical perspective of ITS, which was followed by overviews of three ITS divisions, presented by its Directors; Jim Davis (Academic Technologies), Cheryl Langston (Customer Services) and Mike Bowman (IT Security & Policies). Additional director reports will be scheduled at a later meeting. Slides from the presentation will be posted on the committee web site.
Good of the cause - Floyd Davenport asked whether there would be an opportunity to get more detailed information on the areas being discussed. The response was that these initial reports are intended to be overviews. Committee input will be solicited later for additional details requested. Roger Baer asked if ISU had or was developing the capability of sending text messages to the campus community similar to what had been described in the news following the incident at Virginia Tech. These capabilities are being explored and will be discussed some by Angela Bradley at the next meeting.
